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Updated on Published on January 13, 2023 in How to

How to Share Your Screen in Microsoft Teams

Author: Adetayo Sogbesan
Adetayo Sogbesan Article author

Screen sharing on Teams is a powerful tool that allows you to hold presentations, share important notes, or distribute useful audio files with colleagues. In this guide, we’ll walk you through how to screen share in Teams on desktop or mobile devices.

Note: If you’re looking for more than just screen sharing to troubleshoot or collaborate remotely, check out HelpWire — a robust, free remote access solution. You can explore its benefits in the dedicated section of this guide.

Sharing Screen in Microsoft Teams: Quick Guide

Note: To enable sharing a screen in Teams on macOS, you may need to allow screen recording permissions. See the Mac section below for details.
  1. First, join a meeting and click on the Share button that appears at the top or bottom of your window.how to screen share on teams
  2. Select a workspace you want to share on MS Teams.
    How to screen share in Teams

You can choose to share a browser tab, an application window, or your entire screen. Plus, if you have more than one monitor, you can also share a second screen. Advanced features also include sharing a PowerPoint presentation, a Whiteboard, and shared notes.

  1. After choosing an action, your screen automatically begins to share with other participants.
  2. Once you are done, click ‘stop sharing’ at the bottom tab on the call.Stop sharing on Microsoft teams
Note: Basic screen sharing in Teams (sharing your screen or an app window) does not require any administrator settings. When using advanced features (remote control on Teams, PowerPoint Live, Whiteboard, shared notes), the administrator must enable the following options in the Teams admin center before sharing.

Sharing Screen in Teams on macOS: Additional Tips

If you want to share screens in Teams on Mac with another user, the process can be a little bit more complicated. The reason is that you’ll need to permit Microsoft Teams to record your device’s screen. You can always address permissions anytime. Before the Teams call:

  1. Click on the “Apple” logo from the window’s top-left corner and then select the option “System Preferences”.
  2. A new window will pop up on your screen. Click on the option “Security & Privacy”.
    Share Content on a Mac
  3. Go to screen recording and make sure Microsoft Teams is selected. If you’re using the Teams application on the web, you’ll need to grant your browser permission to screen record.

Other Screen Sharing Options in Microsoft Teams

1. How to Share Screen on Teams Via a Web Browser

Here’s the quick process on how to share a screen on Teams via browsers:

To enable Teams web browser share screen, ensure to grant the necessary permissions, especially screen recording.

The Teams version and web browser you are using could be the reason you might get slightly different screen sharing layouts and options. Let’s understand how to enable these permissions in the browsers.

For Google Chrome:

  • • In the address bar, to the left, locate the Tune icon on the website of Microsoft Teams.
  • • Click it to see a summary of active permissions.
  • • Select “Site settings” from the menu to reach the full list of toggles for Camera, Microphone, and other permissions.
  • • Allow Permissions: Ensure “Camera” and “Microphone” are set to Allow.

Note: Screen sharing permissions are usually prompted by the browser when you first click the Share button in Teams, rather than being a permanent toggle in this menu.

Note: Mac users must also allow Chrome to record their screen in their computer’s System Settings under Privacy & Security > Screen Recording for screen sharing to work.

For Microsoft Edge:

  • • In the address bar, to the left, locate the lock icon and click on it. You may alternatively click on “i” appearing inside a circle.
  • • Select “Permissions for this site”.
  • • It will open a menu, enable “Allow” for “Camera” and “Microphone”. Ensure to allow permissions for “Screen sharing” or “Screen recording”.

Here’s the process on how to share your screen in Microsoft Teams using a web browser:

  1. Join a meeting on Teams: Open the Microsoft Teams application in a web browser like Google Chrome or Microsoft Edge. Join your meeting.
  2. Start sharing screen: In the meeting controls, locate the icon “Share”. It will be like a square with an arrow. Click on it.Start sharing screen
  3. Select items to share: You can now choose the item you want to share with another user. You will get three options to choose from – “Your entire screen”, “A tab”, or “A window”.
  4. Start sharing: Confirm the selected items. Once done, click on “Share.”
  5. End Screen Sharing: Once you have finished sharing the items, click on “Stop sharing” from the meeting controls. It will finish the process of sharing the screen.

2. How to Share Screen on Microsoft Teams on Mobile

Although this guide covers iOS, the steps are the same for Android devices. Here’s what you need to know.

  1. On the call, tap the three dots at the bottom of your screen.
    Screen Share on Teams on iPhone
  2. Select the ‘Share’ option. Your device may request that you allow Teams to record your screen, so grant this permission.
    Microsoft Teams screen share on iPhone
  3. Select start broadcast. Call members will only see the Teams app until you switch to the screen you want to present.
  4. Once you’re done, return to the Teams app and click ‘Stop broadcasting’ to end screen share.
    Mobile screen share in Teams

3. How to Share Your Screen in Microsoft Teams Chat

Sometimes, you want to share your screen from the Teams chat. This option is available on the Windows and macOS apps. For mobile devices, you’ll need to begin a video call before you can access the share button.

Screen share on Microsoft teams

  1. Click on the Screen sharing icon at the bottom or top of your window.
  2. Select ‘Screen 1’ or any of the apps listed under ‘Window’, depending on the screen you need.
  3. After selecting your preferred option, screen sharing will begin immediately.
  4. To stop sharing your screen, click the ‘stop presenting’ button at the top bar.
Note: If the screen share feature falls short in facilitating consultations with your colleagues or resolving technical issues that may arise, consider HelpWire – an accessible and free remote access solution.

When Screen Sharing Isn’t Enough: Consider HelpWire

If the screen share feature falls short in facilitating consultations with your colleagues or resolving technical issues that may arise, consider HelpWire – an accessible, free remote access solution. HelpWire offers several key benefits that enhance remote collaboration and troubleshooting:

  • ✅ Cross-Platform Compatibility: Works seamlessly across Windows, macOS, and Linux, ensuring flexibility in any work environment.
  • ✅ Quick Connect: With a simple setup, you can connect to your remote desktop in seconds, minimizing delays.
  • ✅ Unattended and On-Demand Remote Access: Provides both unattended access for continuous tasks and on-demand remote access for immediate support needs.
  • ✅ Simple and Quick File Transfers: Easily transfer files between local and remote devices without any hassle, streamlining collaboration.

These features make HelpWire an excellent choice for situations where screen sharing alone isn’t enough.

FAQ

Using the share feature, you can stream audio clips and videos from your computer to other meeting participants during a meeting.

To share your sounds, click the Share content Share screen button in the meeting controls window and enable computer sound. Once done, all audio sounds from your computer will be audible during the call.

You may be unable to share your screen in Teams for different reasons. Some of the common reasons include unstable internet connection, an outdated browser version/app, no permission to share your screen, large data consumption by irrelevant apps, and poor display resolution.

Enabling the freehand app in Teams is as easy as four steps:

  1. On the Microsoft Teams sidebar, select the app’s icon.
  2. Look up freehand.
  3. Add the Microsoft Whiteboard and freehand by InVision app on the sidebar to enable the feature.
  4. Click on ‘Sign in’ and input your InVision details. Don’t have an account? Click on sign up to create a new one.

The Microsoft Teams Whiteboard feature is available on the web, windows, iOS, Android, and Surface Hub devices. Here’s a brief guide on how to enable the Whiteboard feature:

  1. On the admin center homepage, search for Whiteboard in the top right search bar
  2. Select Whiteboard settings from the list
  3. Turn on the Whiteboard feature for your entire team and click save.

To share a Whiteboard during a call, click the share icon and select Microsoft Whiteboard. Once the board picker opens, select from an existing list of boards or create a new one for the call.

To stop sharing your screen, simply use the keyboard shortcut: Ctrl + Shift + E. In addition, to start sharing your screen during a Teams call, you can also use the keyboard shortcut: Ctrl + Shift + E.

Because both key combinations are the same, you can use this to toggle between starting and stopping the screen share feature on Teams.

Tags:
Microsoft Teams, Screen Sharing, Team Collaboration