How to share your screen on Teams

How to Share Your Screen in Microsoft Teams

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Sharing screen in Microsoft Teams is a powerful tool that allows you to hold presentations, share important notes or distribute useful audio files with colleagues.

In this guide, we’ll walk you through how to screen share in Teams on desktop or mobile devices.

Before sharing your screen in Teams, the administrator needs to activate the following options from the Teams admin center:

  • • Permit participants to give or request admin control
  • • Implement a per-user policy (allow external participant to request or give meeting control)
  • • Permit PowerPoint sharing on Teams
  • • Permit Whiteboard sharing and collaboration
  • • Allow participants distribute shared notes

Share Screen in Microsoft Teams on Desktop

  1. First, join a meeting and click on the Screen sharing icon that appears at the top or bottom of your window page.

    how to screen share on teams
  2. Next, select the Share button at your meeting controls. You can choose to share a PowerPoint presentation, a tab, a window, a Whiteboard, or your entire screen. The next window displays all the apps you have open, and you’ll be able to make your choice. You can also share a second monitor screen if you have more than one connected.

    How to screen share in Teams

Share your..

If you want to….

Is great when...

Desktop

Display your entire screen, including device notifications and desktop activity.

You want to present multiple windows.

Window

Share one screen without having to share your device notifications or desktop activities.

You want to present one screen and protect your privacy.

PowerPoint

Share a PowerPoint presentation or file other participants can interact with.

You want to carry other attendees along and want them to interact with the PowerPoint presentation at their own pace.

Whiteboard

Work with other participants  in real-time.

You wish to attach meeting notes and sketches to meetings

After choosing an action, your screen automatically begins to share with other participants.

  1. Once you are done, click ‘stop sharing’ at the bottom tab on the call.

    Stop sharing on Microsoft teams

Share Content on a Mac

Before sharing your screen on a Mac, you’ll need to grant Microsoft Teams the permission to record your device’s screen. You can always address permissions anytime. Go to Menu > System Preferences > Security & Privacy.

  1. On the prompt page, select system preferences.

  2. Go to screen recording and select Microsoft Teams.

  3. Return to Teams, and start sharing your screen.

  4. If you’re using the Teams application on the web, you’ll need to grant your browser permission to screen record.

    Share Content on a Mac

How to Share Your Screen in Microsoft Teams Chat

Sometimes, you want to share your screen from the Teams chat. This option is available on the Windows and macOS app. For mobile devices, you’ll need to begin a video call before you can access the share button.

Screen share on Microsoft teams
  1. Click on the Screen sharing icon at the bottom or top of your window.

  2. Select ‘Screen 1’ or any of the apps listed under ‘Window’, depending on the screen you need.

  3. After selecting your preferred option, screen sharing will begin immediately.

  4. To stop sharing your screen, click the ‘stop presenting’ button at the top bar.

How to Include Computer Sound When Sharing Your Screen

Using the share feature, you can stream audio clips and videos from your computer to other meeting participants during a meeting.

To share your sounds, click the Share content Share screen button in the meeting controls window and enable computer sound. Once done, all audio sounds from your computer will be audible during the call.

How to Share Screen on Microsoft Teams (iOS / Android)

Although this guide covers iOS, the steps are the same for Android devices.Here’s what you need to know.

  1. On the call, tap the three dots at the bottom of your screen.

    Screen Share on Teams on iPhone
  2. Select the ‘Share’ option. Your device may request you allow Teams to record your screen, so grant this permission.

    Microsoft Teams screen share on iPhone
  3. Select start broadcast. Call members will only see the Teams app until you switch to the screen you want to present.

  4. Once you’re done, return to the Teams app and click ‘Stop broadcasting’ to end screen share.

    Mobile screen share in Teams

How to Stop Sharing Screen on Microsoft Teams Shortcut

To stop sharing your screen, simply use the keyboard shortcut: Ctrl + Shift + E. In addition, to start sharing your screen during a Teams call, you can also use the keyboard shortcut: Ctrl + Shift + E.

Because both key combinations are the same, you can use this to toggle between starting and stopping the screen share feature on Teams.

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